Project Administrator Job at Hutton Construction, Wichita, KS

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  • Hutton Construction
  • Wichita, KS

Job Description

Job Summary:

As a Project Administrator, you'll be the backbone of the project team, keeping everything organized and moving forward. You'll manage critical administrative tasks, assist project teams, and serve as a primary point of contact for vendors and partners. This role is all about attention to detail, clear communication, and supporting smooth project execution from start to finish.

Duties/Responsibilities: Contract & Financial Management

  • Process AP invoices, subcontractor/vendor billings, and owner billings.
  • Prepare owner contracts, change orders, and assist with contract reviews.
  • Enter project estimates into Viewpoint and generate monthly billing reports.
  • Review work orders and send invoices upon completion.
Project Coordination & Documentation
  • Set up new jobs, create folders, and maintain project files.
  • Upload and manage plans, specs, contracts, permits, safety reports, and closeout documents.
  • Notify subcontractors of completion dates and collect closeout items.
  • Replace/update drawings and assist project managers and superintendents as needed
Compliance & Administrative Support
  • Review insurance certificates for compliance.
  • Manage W-9 distribution, scan/upload safety documents, and maintain filing systems.
  • Complete additional tasks assigned by the area leader.
Requirements

Education and Experience:
  • Associates degree required
  • Bachelor's degree preferred
  • 3-5 years of experience preferred
Required Knowledge/Skills/Abilities:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management systems such as Viewpoint or CMiC.
  • Skilled in organization, analysis, and problem-solving with strong attention to detail and quality.
  • Clear and effective communicator, able to collaborate across teams and work independently.
  • Strong time management and judgment with the ability to prioritize and follow established standards.
  • Self-starter with a service-oriented mindset, adaptable to feedback, and consistent in delivery.
Work/Physical Environment
  • Ability to remain in a stationary position within an office environment

Job Tags

Contract work, For subcontractor, Work at office,

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