Job Description

Job Description

Required Skills/Abilities:

• 1+ years of construction administrative experience.
• Commercial roofing experience preferred.
• Ability to speak Spanish preferred.
• Notary
• Strong analytical and problem-solving skills.
• Ability to work in a pressure environment and meet deadlines.
• Proficient with job related software.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High School Diploma / GED Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

Job Summary:

Office Coordinator is responsible for supporting multiple teams with various administrative tasks. The person in this role will be a fundamental part of ensuring that our office operations run smoothly and successfully every day.

Duties/Responsibilities:

• Work with project managers and production managers to assist with project coordination.
• Work with project managers and production managers to assist with pre-construction project administration.
• Assists sales and estimating teams with prequalification and bid submittals.
• Assisting service department with daily coordination.
• Managing work orders and invoicing for service-related projects.
• Assist Project Managers to make sure jobs are running smoothly
• Assist with contract review and filing.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Assist with accounting functions such as payroll, AR and billing functions (fill-in)
• Maintains office services by: organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions. assigning and monitoring clerical functions.
• Maintains professional and technical knowledge by attending educational workshops. reviewing professional publications; establishing personal networks.
• Other tasks as required.

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