HVAC Administrative Assistant Job at VINCO MECHANICAL, New York, NY

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  • VINCO MECHANICAL
  • New York, NY

Job Description

Job Description

Job Description

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

  • Dispatch - Use our new operating system - Service Titan - to accept inbound requests and schedule technicians for our service company Vinco Mechanical, and our sheetmetal company Metal Men Fabricators
  • Invoicing/AR- convert estimates from Service Titan to invoices - ensure they are emailed out
    • Collections - follow up to meet weekly collections goals
  • A/P- Scan incoming bills and upload to Quickbooks or Bill.com
  • Receive and send correspondence to vendors, general contractors and subcontractors - related to incoming orders, billing, estimates and submittals
  • Greet and assist onsite guests
  • Answer inbound telephone calls - align A/P and A/R records as needed
  • Develop and implement organized filing systems
  • Perform all other office tasks and assist VP as needed

Qualifications:

  • Previous experience in HVAC or mechanical contractor a HUGE plus - construction services at a minimum.
  • Strong tech skills - Office 365, Google Suite, E-mail, and general use of iPad - we are tech forward
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • ​Strong organizational skills
Company Description

vincomechanical.com

Company Description

vincomechanical.com

Job Tags

For contractors,

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