Job Description

Position: Executive Administrative Assistant

Location: Hoboken, NJ

Contract Length: 2-months with a possibility of extension

Hybrid Schedule: Onsite Mon-Thu, remote on Fri (40 hours per week)

Hiring Timeline: Looking for this person to start on Friday, February 21st

About Us:

We are a global CPG company and category leader with brands renowned around the world.

Overview:

We are seeking a highly organized and proactive Executive Assistant to provide administrative support to our executive team while also managing key office operations. This role requires exceptional attention to detail, strong multitasking abilities, and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Manage executive calendars, schedule appointments, and coordinate meetings
• Handle phone inquiries and direct communications professionally
• Organize, maintain, and file important documents
• Arrange domestic and international travel, including accommodations and itineraries
• Provide meeting support, including agenda preparation, note-taking, and follow-ups
• Assist with office management duties to ensure smooth daily operations
• Support planning and execution of board meetings (experience in this area is a strong plus)

Qualifications:

• 5+ years of relevant experience, preferably as an Executive Assistant or Senior Administrative Assistant
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office Suite and other relevant software
• Ability to work independently and handle multiple priorities in a fast-paced environment

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