Job Description

Job Description

Job Type : Long-term W2 contract (12+ months)

Location : D.C. - hybrid schedule

Compensation Range : $40-48/hr

Our client is seeking a contractor to serve as an event planner , reporting to the Deputy Director, Operations and Special Events. This person will be responsible for planning, managing and executing both in person and/or virtual events, and is the administrator for the event management system, a space booking software.

Responsibilities

• Plan and execute local, domestic, and virtual events, including programs, conferences, ceremonies, exhibitions, and VIP visits
• Manage all event logistics -- venues, contracts, staffing, equipment, décor, entertainment, transportation, and scheduling
• Recruit, train, and brief staff and volunteers; oversee on-site execution and troubleshoot as needed
• Prepare event folios, reports, budgets, and written procedures; evaluate events for quality and improvement opportunities
• Serve as the administrator for the Museum’s event management system, overseeing space requests, training users, and troubleshooting system issues
• Facilitate key internal meetings and working groups, prepare agendas, document actions, and ensure follow-up
• Maintain documentation, track enhancements, and drive operational improvements across event systems and processes

Requirements

• 5–7 years of event management experience; CMP certification or equivalent preferred
• Strong knowledge of event planning, logistics, and administrative management
• Proficient in virtual event platforms (e.g., Zoom, StreamYard)
• Skilled in analysis, organization, and report preparation
• Excellent verbal and written communication; able to collaborate effectively with internal teams and external partners
• Proven ability to work independently and in teams, manage multiple projects, and adapt to shifting priorities
• Experience with space management systems a plus

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