Job Description

Job Description

Job Description

We are looking for an experienced Accounts Payable Supervisor/Manager to oversee and optimize the purchasing and disbursement processes for our organization in Richmond, Virginia. This role requires a detail-oriented individual who will lead the Accounts Payable team while ensuring accurate and timely processing of vendor invoices, expense reports, and payments across multiple divisions. As a key contributor to the finance department, you will play a pivotal role in maintaining compliance, reconciling accounts, and driving process improvements.

Responsibilities:
• Manage the complete purchasing and disbursement cycle, including vendor invoice processing, expense reports, and payment approvals.
• Verify the accuracy of vendor invoices and ensure proper entry into the accounting system using Microsoft Great Plains.
• Supervise the Accounts Payable team to ensure adherence to company policies and deadlines.
• Reconcile vendor statements, inter-company accounts, and corporate credit card statements on a monthly basis, addressing discrepancies promptly.
• Oversee the corporate credit card management process, including gathering documentation, assigning GL codes, and uploading monthly activity.
• Conduct regular reviews of Accounts Payable processes to ensure scalability and alignment with company growth.
• Prepare and maintain critical reports such as the Aged AP Trial Balance and monthly spend report for management review.
• Ensure timely communication with vendors to resolve inquiries and disputes effectively.
• Coordinate the setup of new vendors while maintaining organized documentation for all transactions.
• Assist in month-end closing procedures by reconciling accounts and preparing accruals for outstanding expenses.• Bachelor’s degree in Accounting or a related business field.
• Minimum of 10 years of experience in Accounts Payable or relevant accounting roles.
• Strong knowledge of operational accounting practices and financial procedures.
• Proficiency in Microsoft Great Plains Accounting software and advanced Excel skills, including pivot tables.
• Demonstrated experience with coding invoices, check runs, and ACH payment processes.
• Excellent organizational and communication skills to manage vendor relationships and team performance.
• Ability to identify process inefficiencies and implement scalable solutions.
• Detail-oriented with a commitment to maintaining accuracy in financial records.

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