Job Description

Job Description

Title of role: Accounts Payable Manager

Location: Boston; Hybrid (2 days in the office required)

Approved Salary Range: $105,000 - $115,000

About The Role

The Accounts Payable Manager plays a key role in ensuring timely, accurate and efficient processing of vendor invoices and payments in a fast paced e-commerce retail environment.The role manages day to day operations, leads and develops the team, identifies and implements process improvements, and partners cross functionally with key internal stakeholders. The AP Manager ensures compliance with internal controls supports vendor relationships and delivers strong reporting and analytics to drive operational performance.

Key Responsibilities

AP Operations:

• Oversee daily invoice processing and payment runs including employee expense reimbursement.
• Manage vendor onboarding and ongoing vendor master maintenance.
• Ensure timely month end close activities, including accruals, reconciliations and reporting.

Team Leadership:

• Supervise and mentor the AP team, providing guidance, coaching and performance feedback.
• Delegate workload and communicate clear daily and weekly expectations
• Support the senior manager with staffing plans and resource allocation.

Vendor and Cross Functional Collaboration:

• Serve as primary point of escalation for vendor inquiries, resolving issues promptly.
• Manage vendor relationships including contract related items and credit limit discussions.
• Collaborate with merchandising teams to resolve invoice discrepancies.
• Partner with treasury on payment scheduling and forecasting AP related cash flows.

Reporting & Analysis:

• Maintain AP dashboards, KPIs and operational metrics.
• Prepare weekly and monthly reporting for finance leadership.
• Analyze trends and KPIs to identify opportunities for process improvements, cost savings or operational efficiency..

System & Process Improvement:

• Collaborate with IT and Finance teams to optimize ERP performance and AP related workflows.
• Identify opportunities to enhance efficiency, streamline workflows and reduce manual touchpoints.
• Support system upgrades, testing and process documentation as needed.

Compliance:

• Maintain accurate vendor master data and ensure compliance with tax and audit requirements (W-9, 1099).
• Ensure adherence to internal controls and support external audits requests.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 5+ years of experience in accounts payable, including at least 2 years in a supervisory or leadership role.
• Retail industry experience required, with strong familiarity with vendor terms and high-volume invoice environments.
• Experience with factor relationships
• Experience managing offshore or outsourced teams is highly desirable.
• Strong analytical, organizational, and communication skills.
• Proficiency in Microsoft Excel and ERP systems.

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